Time is money, and no one wants to waste either on a business trip. Every second is important in order to get done what you need to do, and certain time-wasting tasks can feel especially draining when you have so much on your to-do list. You may find yourself feeling quite anxious in moments when you don’t feel like you are in control of your time, such as waiting in line at the airport. Therefore, it is in your best interest to streamline these processes as much as possible, so you can stop worrying about the minute logistics and start focusing on what brought you on the trip in the first place.
Packing Efficiency Tips
There are a lot of opportunities to save time before you even head out on your trip. The secret is to optimize your luggage. First of all, if you are traveling frequently, there is no point in constantly and unpacking your things. Keep a bag specifically for your travels that is packed with essentials so that all you have to do is throw some clothes in there and go. Ideally, this bag will be a carry-on, as checking your luggage can easily add an hour to your airport time between waiting in line and at baggage claim. This also saves you from the possibility of the airline losing your luggage.
If you do have to check your bag, make sure that it is easily recognizable so you don’t have to waste time searching for it. In addition, include some essentials in your carry-on in the event that the airline does lose your luggage. This will prevent this inconvenience from turning into a full-blown crisis.
Airport Efficiency Tips
It’s easy to waste a lot of time at the airport if you’re not efficient. First of all, do everything you can to be ready before you even head to the airport. Check in online, so if you aren’t checking any bags, you can head straight through security. If you do have to check a bag, consider asking an airline employee if you can stand in the first class line. Some will allow you to if you have checked in online, even if you’re flying coach.
Another great way to save time at the airport is to join the TSA Pre-Check or another traveler program. These programs save you time by expediting the security procedure, not requiring you to take off your shoes and guiding you through a shorter line. In general, the application requires paying a fee and conducting an in-person interview. Check out this comparison chart to determine which program is right for your needs.
Trip Time Management Tips
Once you have arrived at your destination, there are plenty of opportunities to save time as well. One of the most important steps you can take is having a to-do list. Break down exactly what you need to get done by the day. In addition, break down each task into its components. For example, one item on your to-do list may be meeting a client for dinner, but that isn’t as simple as going to the restaurant at a certain time. You will also want to prepare, such as finding a good restaurant based on recommendations from locals, confirming your appointment with your client, doing some research, and making a reservation. Each component task should also have a corresponding date to ensure it is done in a timely manner. Due dates help you stay on task in a very simple, straightforward way — no need to color code here! If you have any tasks that you would like to do, but aren’t necessarily mandatory, list them under an “on radar” section. You can reference this section once you have completed all of your essential tasks.
Another consideration you should make when it comes to time management is whether or not there are certain tasks you need to do yourself, or whether delegating is an option. It is often difficult for professionals to delegate their responsibilities, particularly if you feel that you could do it better and faster, but taking on everything is a surefire way to overschedule yourself on your trip. Improve your leadership skills, foster independence in your employees, and alleviate stress by handing off to-do items that can be performed by someone else.
It’s easy for business travelers to get burned out. When you are trying to make the most of every moment, you are running around most of the day and likely neglecting your own needs. However, workers who take the time to relax are more efficient and effective and don’t experience as much burnout. Instead of spending your whole trip in business mode, make sure to take some time each day to do something that relaxes you. Whether it is hitting the hotel gym, sightseeing, reading a book, or getting a massage, don’t neglect self-care during your trip, or you could end up hitting a wall and killing your productivity.
At Sapphire, we understand that you want to make the most of the limited time you have while you’re traveling. One way you can easily make your time more efficient is ensuring that you don’t need to find an internet cafe in order to connect. When you have a Sapphire MiFi device, you can have a reliable 3G connection in more than 100 countries, wherever you are. Shop today!